Administrative Assistant, Private Equity
Top Benefits
About the role
About Us: With $313.7 billion of gross assets under management, as of March 31, 2026, British Columbia Investment Management Corporation (BCI) is the provider of investment management services for British Columbia’s public sector and one of the largest asset managers in Canada. BCI seeks investment opportunities around the world and across a range of asset classes that convert savings into productive capital. Our investment returns play a significant role in helping our institutional clients build a financially secure future for their beneficiaries. Headquartered in Victoria, British Columbia, and with teams spanning Vancouver, New York, London, and Mumbai. BCI integrates environmental, social, and governance (ESG) factors into all investment decisions to meet clients' risk and return requirements. Our people shape employee-focused initiatives, creating a strong culture. To learn more about our culture and values, visit our BCI Values in Action page. POSTING CLOSE DATE: July 23, 2026 THE OPPORTUNITY Reporting to the Senior Managing Director, Finance & Operations, the Administrative Assistant provides a variety of administrative and support services to the Private Equity team, and in particular, a high volume of travel coordination and expense processing. A high degree of accuracy and attention to detail is essential for this role, as is the ability to work effectively under the pressure of changing priorities and deadlines. The Administrative Assistant must be organized and proactive, with the ability to support and work collaboratively with a diverse range of investment professionals across multiple international offices. Discretion is important as the Administrative Assistant frequently deals with confidential documents and matters. The Administrative Assistant operates as a member of an administrative team and may serve as backup to other Administrative team members. WHO YOU WILL WORK WITH The Private Equity department manages a diverse international portfolio of approximately $35 billion in global private equity investments comprising of fund, direct and co-investments. Portfolio growth over the coming years will be driven by an increased emphasis on direct investment, strong partner relationships and actively creating value from the portfolio to deliver superior returns for our clients. Our department currently consists of ~75 professionals spanning offices located in Victoria, London and New York City, organized into six sub-teams: Direct Investments, Fund Investments, Venture & Growth, Value Creation, Reporting & Analytics, and Operations. Our Direct Investments team can be further broken down into six sector-focused teams that cover the Business Services, Consumer, Financial Services, Healthcare, Industrials, and Technology, Media & Communications sectors. WHAT YOU BRING Post-secondary education, and 2+ years administrative support experience; a combination of education and experience may be considered A professional, positive, proactive approach with a focus on delivering results A service-oriented mindset, strong organizational skills and attention to detail Ability to multi-task, react to changing priorities, and meet deadlines Ability to work independently, and an ability to engage and work collaboratively as a member of a team Excellent verbal and written communication skills; ability to contribute to discussions, articulate thoughts, and opinions confidently and effectively, and resolve conflicts or misunderstandings Proficiency in Microsoft Office, SharePoint, Adobe Acrobat and other common office software applications; experience with Workday preferred Familiarity with AI tools for content support; willingness to learn and adopt new technologies to improve efficiency Previous experience in an investment office and familiarity with investment terminology and processes is an asset WHAT YOU WILL DO Provides travel coordination and processes expense reimbursements for team members: Coordinates booking of flights, hotels, and ground transportation, and facilitates changes to itineraries Processes team members’ travel and general expenses, and reconciles travel-related costs Remains up to date on travel risks, restrictions, and special requirements, including visa applications and travel documentation; provides updates to the team as needed Schedules and coordinates in-person and virtual meetings/conference calls; assists with agenda preparation, registering and greeting guests, facility set-up, coordination of catering services, and technology requirements Provides direct support to the Private Equity Finance and Operations team: Facilitates approvals for various workflows Assists with document/data collection and reconciliations Reconciles expenditures for third-party rebilling/reimbursement Performs monthly reconciliation of corporate credit card expenses Supports in tracking board participation and insurance coverage Works closely with and collaborates with other administrative teams across the global offices Supports onboarding and offboarding processes for staff Oversees document management, access requirements and ensures adherence to the corporate retention policy Maintains department-wide media and data subscriptions Oversees administration of the Private Equity SharePoint site Provides support in the management of the Client Relationship Management System (CRM) and facilitates training requirements Stays informed of schedules, events, team vacation/travel and department-wide updates Coordinates timely delivery of department communique with the administrative team Liaises with internal and external parties to develop and maintain efficient workflows, and promote cross-departmental collaboration Co-ordinates team events and socials Provides additional administrative services to support the growth and expansion of the Private Equity program, including general clerical services such as printing, photocopying, formatting, scanning, and ad hoc requests with an emphasis on confidentiality Serves as backup support to administrative team members when they are unavailable or on vacation Ensures adherence to BCI policies, directives, and governance; supports BCI’s values, and fosters an environment that is aligned with BCI’s unique culture WHERE YOU WILL WORK This role will be based in our office in Victoria, BC. SALARY RANGE The annualized salary range for this role is CAD $60,000 - $67,000. BCI offers a competitive total rewards package, including a performance-based incentive plan, comprehensive health & dental benefits, a defined benefit pension plan, and paid time off. We pay our people competitively in the markets in which we operate and with consideration for internal equity and job structure. The base salary will consider factors such as the individual's skill set, experience, and internal equity. We aim for actual pay to be around the market median for expected performance and the upper quartile for excellent performance. Actual salaries may vary based on experience and expertise. Next Steps: To apply online, please submit your resume promptly. Applications will be actively reviewed, and those selected for an interview will be contacted. We welcome all qualified candidates who are legally authorized to work in the country where this job is located. If you do not have authorization, or if your work permit has restrictions or is due to expire within 12 months, please inform our recruitment team if shortlisted. At BCI, we value diversity and foster an inclusive culture where all employees can thrive. We are performance and client-focused, valuing integrity, and we want to know you if you share these values. We recognize that some skills can be learned on the job and encourage everyone to apply. If you require accommodations for the recruitment process, such as alternate formats of materials or accessible meeting rooms, please contact us at hr@bci.ca. To learn more about working with BCI, including our comprehensive benefits packages, our commitment to equity, diversity and inclusion and the recruitment process visit our BCI Careers Page. BCI does not accept unsolicited resumes or candidate submissions from third-party recruitment agencies, executive search firms, or staffing suppliers unless they have an existing contractual agreement with our organization. Our approved vendor relationships are established for particular recruitment requirements and do not extend to general job postings on our website or other platforms. Any candidate information or resumes submitted by suppliers not approved by BCI will be deemed unsolicited and will not be reviewed or considered. BCI will not be liable for any fees, commissions, or charges related to unsolicited candidate submissions or recruitment services. To learn more about us, visit our BCI website With our values as our anchor, it’s our people who create the environment we work in each day. BCI has been recognized as one of Canada’s Top 100 Employers – for the sixth consecutive year – and has built programs and benefits to support all our employees. To learn more about working with BCI, including our competitive benefits packages, our commitment to equity, diversity & inclusion and the Recruitment process visit our BCI Careers Page We pay our people competitively in the markets in which we compete for talent and with consideration to internal equity and job structure. We aim for actual pay to be around the median of the market for target or expected levels of performance, and around the upper quartile of the market for excellent performance. The philosophy is principles-based and emphasizes pay-for-performance, long-term results, and meeting clients’ expectations. Our people help shape employee-focused initiatives and create the environment we work in each day – which further strengthens our culture. To learn more about our employee experience, visit our BCI Values in Action. There you will see how feedback from our employees was used to articulate our Employee Value Proposition (EVP), composed of three pillars: Performance with Purpose, Built on Collective Expertise, and Accelerating Innovation.
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Administrative Assistant, Private Equity
Top Benefits
About the role
About Us: With $313.7 billion of gross assets under management, as of March 31, 2026, British Columbia Investment Management Corporation (BCI) is the provider of investment management services for British Columbia’s public sector and one of the largest asset managers in Canada. BCI seeks investment opportunities around the world and across a range of asset classes that convert savings into productive capital. Our investment returns play a significant role in helping our institutional clients build a financially secure future for their beneficiaries. Headquartered in Victoria, British Columbia, and with teams spanning Vancouver, New York, London, and Mumbai. BCI integrates environmental, social, and governance (ESG) factors into all investment decisions to meet clients' risk and return requirements. Our people shape employee-focused initiatives, creating a strong culture. To learn more about our culture and values, visit our BCI Values in Action page. POSTING CLOSE DATE: July 23, 2026 THE OPPORTUNITY Reporting to the Senior Managing Director, Finance & Operations, the Administrative Assistant provides a variety of administrative and support services to the Private Equity team, and in particular, a high volume of travel coordination and expense processing. A high degree of accuracy and attention to detail is essential for this role, as is the ability to work effectively under the pressure of changing priorities and deadlines. The Administrative Assistant must be organized and proactive, with the ability to support and work collaboratively with a diverse range of investment professionals across multiple international offices. Discretion is important as the Administrative Assistant frequently deals with confidential documents and matters. The Administrative Assistant operates as a member of an administrative team and may serve as backup to other Administrative team members. WHO YOU WILL WORK WITH The Private Equity department manages a diverse international portfolio of approximately $35 billion in global private equity investments comprising of fund, direct and co-investments. Portfolio growth over the coming years will be driven by an increased emphasis on direct investment, strong partner relationships and actively creating value from the portfolio to deliver superior returns for our clients. Our department currently consists of ~75 professionals spanning offices located in Victoria, London and New York City, organized into six sub-teams: Direct Investments, Fund Investments, Venture & Growth, Value Creation, Reporting & Analytics, and Operations. Our Direct Investments team can be further broken down into six sector-focused teams that cover the Business Services, Consumer, Financial Services, Healthcare, Industrials, and Technology, Media & Communications sectors. WHAT YOU BRING Post-secondary education, and 2+ years administrative support experience; a combination of education and experience may be considered A professional, positive, proactive approach with a focus on delivering results A service-oriented mindset, strong organizational skills and attention to detail Ability to multi-task, react to changing priorities, and meet deadlines Ability to work independently, and an ability to engage and work collaboratively as a member of a team Excellent verbal and written communication skills; ability to contribute to discussions, articulate thoughts, and opinions confidently and effectively, and resolve conflicts or misunderstandings Proficiency in Microsoft Office, SharePoint, Adobe Acrobat and other common office software applications; experience with Workday preferred Familiarity with AI tools for content support; willingness to learn and adopt new technologies to improve efficiency Previous experience in an investment office and familiarity with investment terminology and processes is an asset WHAT YOU WILL DO Provides travel coordination and processes expense reimbursements for team members: Coordinates booking of flights, hotels, and ground transportation, and facilitates changes to itineraries Processes team members’ travel and general expenses, and reconciles travel-related costs Remains up to date on travel risks, restrictions, and special requirements, including visa applications and travel documentation; provides updates to the team as needed Schedules and coordinates in-person and virtual meetings/conference calls; assists with agenda preparation, registering and greeting guests, facility set-up, coordination of catering services, and technology requirements Provides direct support to the Private Equity Finance and Operations team: Facilitates approvals for various workflows Assists with document/data collection and reconciliations Reconciles expenditures for third-party rebilling/reimbursement Performs monthly reconciliation of corporate credit card expenses Supports in tracking board participation and insurance coverage Works closely with and collaborates with other administrative teams across the global offices Supports onboarding and offboarding processes for staff Oversees document management, access requirements and ensures adherence to the corporate retention policy Maintains department-wide media and data subscriptions Oversees administration of the Private Equity SharePoint site Provides support in the management of the Client Relationship Management System (CRM) and facilitates training requirements Stays informed of schedules, events, team vacation/travel and department-wide updates Coordinates timely delivery of department communique with the administrative team Liaises with internal and external parties to develop and maintain efficient workflows, and promote cross-departmental collaboration Co-ordinates team events and socials Provides additional administrative services to support the growth and expansion of the Private Equity program, including general clerical services such as printing, photocopying, formatting, scanning, and ad hoc requests with an emphasis on confidentiality Serves as backup support to administrative team members when they are unavailable or on vacation Ensures adherence to BCI policies, directives, and governance; supports BCI’s values, and fosters an environment that is aligned with BCI’s unique culture WHERE YOU WILL WORK This role will be based in our office in Victoria, BC. SALARY RANGE The annualized salary range for this role is CAD $60,000 - $67,000. BCI offers a competitive total rewards package, including a performance-based incentive plan, comprehensive health & dental benefits, a defined benefit pension plan, and paid time off. We pay our people competitively in the markets in which we operate and with consideration for internal equity and job structure. The base salary will consider factors such as the individual's skill set, experience, and internal equity. We aim for actual pay to be around the market median for expected performance and the upper quartile for excellent performance. Actual salaries may vary based on experience and expertise. Next Steps: To apply online, please submit your resume promptly. Applications will be actively reviewed, and those selected for an interview will be contacted. We welcome all qualified candidates who are legally authorized to work in the country where this job is located. If you do not have authorization, or if your work permit has restrictions or is due to expire within 12 months, please inform our recruitment team if shortlisted. At BCI, we value diversity and foster an inclusive culture where all employees can thrive. We are performance and client-focused, valuing integrity, and we want to know you if you share these values. We recognize that some skills can be learned on the job and encourage everyone to apply. If you require accommodations for the recruitment process, such as alternate formats of materials or accessible meeting rooms, please contact us at hr@bci.ca. To learn more about working with BCI, including our comprehensive benefits packages, our commitment to equity, diversity and inclusion and the recruitment process visit our BCI Careers Page. BCI does not accept unsolicited resumes or candidate submissions from third-party recruitment agencies, executive search firms, or staffing suppliers unless they have an existing contractual agreement with our organization. Our approved vendor relationships are established for particular recruitment requirements and do not extend to general job postings on our website or other platforms. Any candidate information or resumes submitted by suppliers not approved by BCI will be deemed unsolicited and will not be reviewed or considered. BCI will not be liable for any fees, commissions, or charges related to unsolicited candidate submissions or recruitment services. To learn more about us, visit our BCI website With our values as our anchor, it’s our people who create the environment we work in each day. BCI has been recognized as one of Canada’s Top 100 Employers – for the sixth consecutive year – and has built programs and benefits to support all our employees. To learn more about working with BCI, including our competitive benefits packages, our commitment to equity, diversity & inclusion and the Recruitment process visit our BCI Careers Page We pay our people competitively in the markets in which we compete for talent and with consideration to internal equity and job structure. We aim for actual pay to be around the median of the market for target or expected levels of performance, and around the upper quartile of the market for excellent performance. The philosophy is principles-based and emphasizes pay-for-performance, long-term results, and meeting clients’ expectations. Our people help shape employee-focused initiatives and create the environment we work in each day – which further strengthens our culture. To learn more about our employee experience, visit our BCI Values in Action. There you will see how feedback from our employees was used to articulate our Employee Value Proposition (EVP), composed of three pillars: Performance with Purpose, Built on Collective Expertise, and Accelerating Innovation.