Maintenance Administrator - Tractor Trailer
Top Benefits
About the role
As a Maintenance Administrator, you will provide accurate reporting and data analysis for our Tractor Trailer Maintenance team while working with internal teams to ensure vendor accounts are properly managed. Your goal will be to communicate clearly with internal and external stakeholders, provide regular reporting for the team and ensure all invoices and work orders from vendors are accurate and processed weekly for payment. Your success will be dependent on your ability to support the Tractor Trailer Management team with day-to-day operations and reporting. If you are interested in this exciting opportunity with Irving Oil, please apply by June 26, 2026. What We Offer: Work Environment – Work onsite at our Crown St location in Saint John, NB with access to our fitness facility Competitive Compensation – Including an annual bonus plan, pension plan, and parking allowance Flexible Benefits Plan – In effect from day one and offers three levels of coverage to select from to meet your unique, personal needs Paid Vacation – Plus an annual option to purchase additional vacation, too Wellness Support – With an annual wellness allowance, paid personal care days and a 24/7 Employee & Family Assistance Program Opportunity to give back to some amazing causes in our community – Choose when and where to make an impact with a paid volunteer day, company volunteer opportunities, and a donation matching program Your Responsibilities: Accurately input, track and monitor repair work done to fleet vehicles by outside vendors through the Fleet Maintenance System Validate vendor invoices, identify any discrepancies and work to resolve each issue, escalating to the Manager as needed Process weekly vendor payment batches to send to Accounts Payable for processing Complete month end process Maintain accurate equipment information within the system Utilize technology to effectively gather and respond to requests for information for managers, and customers Take ownership and accountability until a problem is resolved Effectively apply knowledge of distribution policies and procedures Manage and update Excel inventory spreadsheet Produce outcomes that demonstrate an understanding of financial impacts Your Skills: Must be able to multi-task, organize and prioritize business objectives Excellent communication skills are necessary, both oral and written Strong attention to detail and effective time management Strong knowledge of MS office applications, particularly Outlook and Excel Your Experience: High School education or GED required with a preference for post-secondary education 2-4 years related experience with inventory balancing and/or accounting knowledge Previous exposure to the transportation industry would be considered an asset Previous experience with the Trimble applications TMT and TMW would be considered an asset Irving Oil is committed to supporting a diverse and inclusive work environment. We thrive on the good energy that’s created when our people from different backgrounds, identities, cultures and experiences share their unique perspectives. Diversity is key to our success and inclusion is everyone’s responsibility. Job Requirements - Work Experience Maintenance Job Requirements - Education Undergraduate We are always looking for great talent to join our team. If you are either a Driver with an active professional driver’s license or a licensed Technician and are eligible to work in Canada or the US, we still want to hear from you! If you don’t see a position in your area, please join our Talent Community of Professional Drivers & Technicians and we will be in contact if you qualify for an open role. As a family-owned company deeply rooted in our communities, we work hard to make a difference in the places we serve. For more than 100 years, our commitment to doing good business has been grounded in our commitment to people – to our employees, to our customers, and to our communities. Our mission is focused on our continued evolution to meet the changing needs of our customers. We are devoted to being part of the solution, in providing the safe and reliable energy that our customers need, while taking concrete steps to evolve our business for the future.
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Maintenance Administrator - Tractor Trailer
Top Benefits
About the role
As a Maintenance Administrator, you will provide accurate reporting and data analysis for our Tractor Trailer Maintenance team while working with internal teams to ensure vendor accounts are properly managed. Your goal will be to communicate clearly with internal and external stakeholders, provide regular reporting for the team and ensure all invoices and work orders from vendors are accurate and processed weekly for payment. Your success will be dependent on your ability to support the Tractor Trailer Management team with day-to-day operations and reporting. If you are interested in this exciting opportunity with Irving Oil, please apply by June 26, 2026. What We Offer: Work Environment – Work onsite at our Crown St location in Saint John, NB with access to our fitness facility Competitive Compensation – Including an annual bonus plan, pension plan, and parking allowance Flexible Benefits Plan – In effect from day one and offers three levels of coverage to select from to meet your unique, personal needs Paid Vacation – Plus an annual option to purchase additional vacation, too Wellness Support – With an annual wellness allowance, paid personal care days and a 24/7 Employee & Family Assistance Program Opportunity to give back to some amazing causes in our community – Choose when and where to make an impact with a paid volunteer day, company volunteer opportunities, and a donation matching program Your Responsibilities: Accurately input, track and monitor repair work done to fleet vehicles by outside vendors through the Fleet Maintenance System Validate vendor invoices, identify any discrepancies and work to resolve each issue, escalating to the Manager as needed Process weekly vendor payment batches to send to Accounts Payable for processing Complete month end process Maintain accurate equipment information within the system Utilize technology to effectively gather and respond to requests for information for managers, and customers Take ownership and accountability until a problem is resolved Effectively apply knowledge of distribution policies and procedures Manage and update Excel inventory spreadsheet Produce outcomes that demonstrate an understanding of financial impacts Your Skills: Must be able to multi-task, organize and prioritize business objectives Excellent communication skills are necessary, both oral and written Strong attention to detail and effective time management Strong knowledge of MS office applications, particularly Outlook and Excel Your Experience: High School education or GED required with a preference for post-secondary education 2-4 years related experience with inventory balancing and/or accounting knowledge Previous exposure to the transportation industry would be considered an asset Previous experience with the Trimble applications TMT and TMW would be considered an asset Irving Oil is committed to supporting a diverse and inclusive work environment. We thrive on the good energy that’s created when our people from different backgrounds, identities, cultures and experiences share their unique perspectives. Diversity is key to our success and inclusion is everyone’s responsibility. Job Requirements - Work Experience Maintenance Job Requirements - Education Undergraduate We are always looking for great talent to join our team. If you are either a Driver with an active professional driver’s license or a licensed Technician and are eligible to work in Canada or the US, we still want to hear from you! If you don’t see a position in your area, please join our Talent Community of Professional Drivers & Technicians and we will be in contact if you qualify for an open role. As a family-owned company deeply rooted in our communities, we work hard to make a difference in the places we serve. For more than 100 years, our commitment to doing good business has been grounded in our commitment to people – to our employees, to our customers, and to our communities. Our mission is focused on our continued evolution to meet the changing needs of our customers. We are devoted to being part of the solution, in providing the safe and reliable energy that our customers need, while taking concrete steps to evolve our business for the future.