Executive Personal Assistant
About the role
Position: Executive Personal Assistant/Administrator Department: Logistics & Container Services Location: Vaughan (in-person, daily) Job Type: Full-Time (40 hours per week) Working Days/Hours: Monday to Friday, 9 am - 5 pm Reports To: CEO Travel: occasional driving is required in the Toronto and Vaughan area Salary Range: 65-80k CAD
Key Responsibilities:
Administrative Support: Calendar management and meeting coordination - Manage and organize daily schedules, appointments, and meetings. Handle all forms of communication including answering phone calls, responding to emails, and managing correspondence. Provide personal assistance, including managing personal appointments, errands, travel arrangements and reservations, including flights, car rentals, and hotel bookings, and other confidential personal matters as required Prepare and edit documents, reports, and presentations. Analyze operational, sales, and financial data to identify trends, discrepancies, and opportunities for improvement. Assist with recruitment activities, interview coordination, onboarding, and employee documentation. Coordinate company events, meetings, and special projects from planning through execution. Manage confidential information and sensitive business matters with discretion. Maintain accurate records and manage files. After-hours availability - occasionally.
Accounting and Financial Management: Oversee personal and professional financial transactions. Manage invoices, bills, and banking activities. Assist with budgeting and financial planning. Assist with payroll administration and financial reporting.
Logistics and Errands: Occasionally drive to various locations in the Toronto and Vaughan area for business and personal errands.
About Telescope Recruitment
Welcome to Telescope Recruitment, where we serve as your gateway to exceptional talent and career opportunities. Our mission is to connect the best and brightest individuals with top-notch companies, creating powerful constellations of success. At Telescope Recruitment, we understand the importance of finding the perfect match for both employers and job seekers. With our team of seasoned industry experts, we possess a deep understanding of the ever-evolving job market. Whether you are a company seeking top-tier professionals or an individual looking to embark on a rewarding career trajectory, Telescope Recruitment has you covered. We offer bespoke recruitment solutions tailored to your unique requirements. Partnering with Telescope Recruitment means embracing a visionary approach that illuminates your path to success. Together, we will reach new heights and create constellations of success that shine brightly in the cosmic realm of recruitment. Join us today and experience the difference we can make for your organization or career.
Let’s Connect!
Similar Jobs
Executive Personal Assistant
About the role
Position: Executive Personal Assistant/Administrator Department: Logistics & Container Services Location: Vaughan (in-person, daily) Job Type: Full-Time (40 hours per week) Working Days/Hours: Monday to Friday, 9 am - 5 pm Reports To: CEO Travel: occasional driving is required in the Toronto and Vaughan area Salary Range: 65-80k CAD
Key Responsibilities:
Administrative Support: Calendar management and meeting coordination - Manage and organize daily schedules, appointments, and meetings. Handle all forms of communication including answering phone calls, responding to emails, and managing correspondence. Provide personal assistance, including managing personal appointments, errands, travel arrangements and reservations, including flights, car rentals, and hotel bookings, and other confidential personal matters as required Prepare and edit documents, reports, and presentations. Analyze operational, sales, and financial data to identify trends, discrepancies, and opportunities for improvement. Assist with recruitment activities, interview coordination, onboarding, and employee documentation. Coordinate company events, meetings, and special projects from planning through execution. Manage confidential information and sensitive business matters with discretion. Maintain accurate records and manage files. After-hours availability - occasionally.
Accounting and Financial Management: Oversee personal and professional financial transactions. Manage invoices, bills, and banking activities. Assist with budgeting and financial planning. Assist with payroll administration and financial reporting.
Logistics and Errands: Occasionally drive to various locations in the Toronto and Vaughan area for business and personal errands.
About Telescope Recruitment
Welcome to Telescope Recruitment, where we serve as your gateway to exceptional talent and career opportunities. Our mission is to connect the best and brightest individuals with top-notch companies, creating powerful constellations of success. At Telescope Recruitment, we understand the importance of finding the perfect match for both employers and job seekers. With our team of seasoned industry experts, we possess a deep understanding of the ever-evolving job market. Whether you are a company seeking top-tier professionals or an individual looking to embark on a rewarding career trajectory, Telescope Recruitment has you covered. We offer bespoke recruitment solutions tailored to your unique requirements. Partnering with Telescope Recruitment means embracing a visionary approach that illuminates your path to success. Together, we will reach new heights and create constellations of success that shine brightly in the cosmic realm of recruitment. Join us today and experience the difference we can make for your organization or career.
Let’s Connect!