Finance & IT Manager

The Salvation Army is an international Christian church. Its message is based on the Bible; its ministry is motivated by love for God and the needs of humanity.

Mission Statement The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

Core Values The Salvation Army Canada and Bermuda has four core values:

Hope: We give hope through the power of the gospel of Jesus Christ.
Service: We reach out to support others without discrimination.
Dignity: We respect and value each other, recognizing everyone's worth.
Stewardship: We responsibly manage the resources entrusted to us.

Position Purpose Summary:

This position is part of the Management Team at Regina Waterston Ministries. The incumbent is responsible for the Finance and Information Technology activities of the ministry unit with a particular focus on business/financial management and administration. They will also provide Information Technology support for the ministry unit. The incumbent works within and supports the mission of The Salvation Army in Canada & Bermuda.

This is a permanent full time position.

Strategic initiatives

• Participates in the establishment of the Ministry Unit strategic plan; consults with stakeholders on various issues concerning the ministry unit
• Participates in the Accreditation process
• Responds to complex business/financial inquiries both internal and external to the organization
• Provides direction, advice and guidance to the management team on business and financial matters

Business reviewing

• Reviews, approves, & analyzes financial statements and financial results; drafts and/or approves journal entries into the financial system of the ministry unit; prepares and/or approves various account reconciliations including the bank and various sub-ledger reconciliations
• Prepares and reviews budget(s) for presentation to the management team of the ministry unit; monitors actual against proposed budget on an on-going basis and takes corrective action
• Meets with departmental managers monthly to review financial reports

Financial management

• Ensures sufficient cash balances, and approves cash flow budget; approves government reports
• Authorizes expenditures and/or payment authority in the purchase of goods and services

• Collaborates with Assistant Executive Director on preparing and implementing of ~$5M budget

• Ensures development of a capital plan for the facility; maintains current fixed asset inventory

Reporting

• Assist in ensuring the financial aspects of Government contracts are followed
• Prepare reports for funders based on contract requirements
• Compiles and collates statistical, financial, and program information and submits as required for distribution to THQ, DHQ and or government ministry
• Takes a leading role in the internal and external audit processes
• Responsible for the oversight of systems relative to financial reporting including HIFIS, Business World, UltiPro, or whatever programs are in use at the time

IT, Network & Communications Support

• Responsible for Information Technology (IT), Network and Communications systems
• Responsible to coordinate with outside contractor for all IT work done in Regina Waterston Ministries
• Responsible to coordinate with all THQ departments in regards to TSA systems, implementation of policies and procedures and any new program launched
• Responsible to work with contractor to provide installations and upgrades to hardware including workstations, peripheral equipment, and software to assure optimal operations
• Responsible for administration and configuration of network systems
• Works with contractor to ensure that network security and remote access points are meeting all Salvation Army standards
• Maintains inventory of all computer and related equipment and their locations
• Ensures compliance of computer usage policies
• Ensures all software licenses are current and accurate
• Ensures that regular backups of data are performed and regularly tests the backups to ensure they are working, stores backups off-site; ensures all data can be recovered in the event of a disaster
• Ensures that the residential client database and other programs are functional, meet the user needs and integrate with the programs (eg. HIFIS)
• Provides support for website and other Social Media platforms
• Ensures current and future telecommunication needs of the organization are met; reviews and recommends changes and improvements to information and telecommunication systems
• Manages phone systems including staff additions/changes, troubleshooting and repair, programming feature and liaising with the service provider
• Maintains phone directory for all sites
• Coordinates employee cell phone purchases and distribution and troubleshoots cell phone issues

Human Resources

• Hires, orientates, trains, evaluates, recognizes, disciplines, and terminates in concert with Territorial Standards
• Submits and acts on incident reports and deals with complaints
• May participate in union negotiations.
• Directs the work of the Accounting Specialist

*NOTE: You may be required to provide validated educational documentation.

Education/Certifications:

• The successful job applicant will have completed an Undergraduate University or Community College degree of four (4) academic years in business management (e.g., Bachelor of Commerce) or equivalent education in a related field.
• Working towards a professional designation (e.g., Certificate of Business Management) will be considered as an asset.
• Alternative combinations of education and experience may be considered.

Experience:

• A minimum of five years of previous experience in business management
• At least two years of related experience in a medium-to-large organization (70+ employees)
• Proven experience in managing computer systems including hardware and software
• Knowledgeable about telecommunications and security equipment/ systems
• Demonstrated ability to troubleshoot issues and repair issues.
• Knowledgeable about common operating systems
• Proficient in Microsoft 365 Suite to be able to support staff with issues.
• Experience in union environment, working knowledge of collective agreements an asset

Required Skills/Knowledge:

• Commitment to service excellence with sound knowledge of financial management, human resource management, and leadership principles.
• Ability to lead, coach, inspire, and motivate teams to enhance organizational effectiveness.
• Ability to establish and maintain positive working relationships with others, both internally and externally, and work in a consultative, diplomatic, and tactful manner.
• Effective analytical, problem solving and evaluation skills with an ability to investigate and initiate corrective action in order to successfully resolve problems, issues and conflict.
• Strong sense of integrity and confidentiality with professional ethics.
• Ability to demonstrate a high level of integrity, good judgment, and maintain appropriate professional boundaries and confidentiality
• Planning, organization, financial management, communications, policy development and administration management skills.
• Ability to deal with sensitive issues.
• The ability to function independently and under pressure while managing crisis or emergency situations.
• Ability and willingness to adhere to, support, and promote Salvation Army's mission, vision, values, policies and procedures.
• Intermediate to advanced skills in Office 365, Microsoft Word, Excel, and Outlook
• Detail-oriented with a high level of accuracy in data entry and document creation

Successful candidates, prior to hiring, may be required to provide:

• Background check consent
• Vulnerable Sector check consent
• Education verification

Work setting is at Waterston Centre, Waterston Ministries which is a Residential Facility.

Willingness to work extra time occasionally when required to support requirements within the Ministry Unit.

The Salvation Army offers accommodation for applicants with disabilities in its recruitment process. If you are contacted to participate in an interview or screening process, please advise us if you require accommodation.

We thank all applicants, however, only those candidates to be interviewed will be contacted.

Internal Applicants, please advise your supervisor of your intentions as soon as you know your application is being considered- normally at the stage where you are being interviewed.