Administrator, Community Impact & Investment

Job summary

The administrator will provide coordination support to the Community Impact and Investment department by managing meetings, events, and internal communications. They are also responsible for maintaining accurate records, performing data entry in the CRM, and preparing various professional documents.

Job details

Our employer partner, a non-profit organization supporting communities across British Columbia, is currently looking to add an experienced Administrator, Community Impact & Investment to their team! Job Overview: The Administrator will provide administrative and coordination support to the Community Impact and Investment department. The successful candidate will coordinate meetings and events, maintain records, prepare documents, complete data entry, and support internal and external communications. This is a regular part-time position of 21 hours per week, generally worked over three days. The position is based in Nanaimo, British Columbia, and pays $32.36 per hour. Key Responsibilities: * Coordinate meetings, appointments, agendas, correspondence, and meeting minutes. * Respond to internal and external inquiries and provide administrative support. * Maintain accurate records, filing systems, contact lists, and workflow trackers. * Complete timely data entry and maintain information within the CRM system. * Prepare documents, spreadsheets, presentations, reports, and databases. * Assist with planning events and coordinating volunteers. * Provide reception coverage and general departmental support as required. Qualifications: * One-year diploma in business administration, office administration, or a related field. * Minimum three years of administrative experience. * Strong knowledge of Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint. * Excellent organizational, time-management, and attention-to-detail skills. * Strong written and verbal communication abilities. * Ability to build productive relationships and work collaboratively. * Reliable transportation and flexibility to attend occasional meetings or events outside regular hours. * Ability to lift up to 20 pounds when required. We thank all applicants interested in this opportunity; however, please note that only selected candidates will be contacted regarding next steps. Recruitment Transparency & Compliance Statement Jumpstart Refugee Talent advertises employment opportunities in alignment with applicable employment standards and recruitment transparency requirements. As a third-party sourcing organization, Jumpstart reviews publicly advertised postings to support compliance with applicable requirements, including: * Review of compensation disclosures * Prohibition on inappropriate “Canadian experience” requirements * Disclosure of artificial intelligence use where applicable * Maintenance of posting records for compliance purposes * Procedures to identify and address potentially fraudulent or misleading job postings Jumpstart does not conduct hiring or make employment decisions. Employers remain responsible for final recruitment processes and employment determinations.

What you’ll do

The administrator will provide coordination support to the Community Impact and Investment department by managing meetings, events, and internal communications. They are also responsible for maintaining accurate records, performing data entry in the CRM, and preparing various professional documents.

Requirements

Candidates must possess at least a one-year diploma in business or office administration and a minimum of three years of relevant administrative experience. Proficiency in Microsoft Office and strong organizational and communication skills are essential for this role.

Listed skills

• Time management · Preferred
• Administrative Support · Preferred
• Microsoft Excel · Preferred
• record keeping · Preferred
• Communication · Preferred
• Microsoft Office · Preferred
• CRM Systems · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Data entry
• Meeting coordination
• Record keeping
• CRM systems
• Microsoft Office
• Outlook
• Word
• Excel
• PowerPoint
• Communication
• Time management
• Organizational skills
• Event planning
• Volunteer coordination
• Administrative Support
• Office Administration
• Workflow Management
• Lifting Ability
• Administrative Functions
• Planning
• Microsoft Excel
• Artificial Intelligence
• Customer Relationship Management
• Business Administration
• Spreadsheets
• Data Entry
• Taking Meeting Minutes
• Microsoft Outlook
• Microsoft PowerPoint
• Presentations
• Time Management
• Verbal Communication Skills
• Coordinating
• Filing
• Detail Oriented

Job areas

• Administrative
• Social Services
• Management & Leadership
• Community Impact Intern
• Administrative Clerk / Coordinator
• General Office Clerks
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive