Wealth Management Licensed Assistant

Job summary

Provide administrative and operational support to the advisor team, including processing account openings, insurance applications, client trades, and regulatory documentation. Maintain complete, audit-ready client files, track outstanding items, support client communications and meeting preparation, and follow firm and regulatory compliance requirements.

Job details

Rick Harris & Travis Mosset Private Wealth – IG Private Wealth Management Location: Brandon, MB (In-Office) Employment Type: Full-Time Position Overview We are seeking a Licensed Wealth Management Assistant to join our financial services team. This role is crucial in supporting the team with various administrative tasks, ensuring smooth operations, and contributing to the overall efficiency of the practice. Key Responsibilities Advisor & Operations Support Provide administrative and operations support to Advisor Team. Follow established workflows, procedures, and compliance standards. Support continuity of operations during senior Assistant’s absence. Collaborate closely with Team to ensure work is completed accurately and on time. Financial Administration, Insurance & Documentation Prepare and process account openings, insurance applications, and regulatory documentation. Accurately enter client trades as directed by Advisor or client. Ensure client files include complete, accurate, and up-to-date documentation. Track follow-ups, deficiencies, and outstanding items to resolution. Compliance & File Management Maintain audit-ready electronic client files following firm naming and storage standards. Manage regulatory documentation, disclosures, and client agreements. Identify missing or incomplete documentation and coordinate resolution. Adhere strictly to IG and CIRO compliance requirements. Maintain Mutual Fund & Insurance licensing CE requirements. Client Service (Licensed Service Level) Communicate with clients regarding administrative matters, document requirements, and trade recommendations. Communicate with clients regarding insurance applications, post-submission follow-up, and delivery requirements. Coordinate Docusign & Insurance reminders, completions, submissions, and follow-up. Support meeting preparation by organizing client documentation. Provide professional, clear, and timely administrative communication. Learning & Growth Access to IG University and a wide range of professional development opportunities. Ongoing training to support role effectiveness and career progression. Opportunities to expand industry knowledge, technical expertise, and leadership skills. Upon successful completion of the probationary period, the assistant will be supported in pursuing a CIRO-regulated Mutual Fund and Insurance license, to be completed within the first year of employment (if not already obtained). This certification will enhance operational efficiency and support increased workflow responsibilities. Qualifications Required Experience in administrative or operational support (financial/insurance services preferred). Strong attention to detail and ability to manage multiple priorities. High level of organization, professionalism, and follow-through. Proficiency in MS Windows-based computer applications (Word, Excel, PowerPoint, and Teams). Live in Brandon, MB and willing to work in-office, Monday to Friday. Preferred Familiarity with CRM systems, DocuSign, and digital document management. Currently have or willing to obtain licensing via the Investment Funds in Canada Course (IFIC) or Canadian Investment Funds Course (CIFC) and Life License Qualification Course (LLQP). Skills & Attributes Reliable, detail-oriented, and process-driven Clear communicator with a client-service mindset Comfortable working within defined roles, supervision, and compliance boundaries Team-focused and adaptable in a structured environment We offer a collaborative and professional work environment. Competitive compensation based on experience and qualifications. We thank all applicants for their interest; however, only those selected for an interview will be contacted. Please forward resumés to our team at: harris.mosset@ig.ca

What you’ll do

Provide administrative and operational support to the advisor team, including processing account openings, insurance applications, client trades, and regulatory documentation. Maintain complete, audit-ready client files, track outstanding items, support client communications and meeting preparation, and follow firm and regulatory compliance requirements.

Requirements

Candidates need administrative or operational support experience, preferably in financial or insurance services, along with strong organization, attention to detail, communication, and follow-through. Applicants must live in Brandon, Manitoba, and work in-office Monday to Friday; familiarity with CRM systems, DocuSign, and digital document management is preferred, and relevant mutual fund and insurance licensing is required or must be pursued.

Benefits

• Professional Development Opportunities
• Ongoing Training
• Competitive Compensation

Listed skills

• Administrative Support · Preferred
• Attention to detail · Preferred
• Organization · Preferred
• Prioritization · Preferred
• Customer service · Preferred
• Clear Communication · Preferred
• Compliance · Preferred
• Microsoft Word · Preferred
• Microsoft Excel · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Operations Support
• Attention To Detail
• Organization
• Prioritization
• Client Service
• Clear Communication
• Compliance
• Document Management
• Financial Administration
• Insurance Administration
• Trade Processing
• Follow-Through
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint

Job areas

• Finance & Accounting
• Administrative
• Customer Service & Support