Investment Administrator

Job summary

Process segregated fund trades, open investment accounts, prepare documentation, provide annuity quotes, and monitor pending transfers and trades. Resolve transaction exceptions, produce reports, complete administrative tasks, and maintain professional, service-focused relationships with advisors.

Job details

JOB STATEMENT: Reporting to the Director, Investment Administration, the Investment Administrator works in a fast‑paced environment and is responsible for processing segregated fund trades and performing a variety of administrative tasks within the department. The ideal candidate is highly motivated, detail‑oriented, and committed to accuracy. This role requires strong analytical and research abilities, as well as the initiative to proactively identify and resolve issues. RESPONSIBILITIES: Execute segregated fund trades with accuracy and efficiency Open new accounts for Segregated Funds, Annuities, and Guaranteed Investment Accounts (GIAs) Deliver timely and accurate annuity quotes upon request Track, monitor, and proactively follow up on pending transfers and trades Prepare, complete, and distribute investment applications and related documentation Produce assigned reports and carry out administrative tasks as directed by the Manager, Investment Administration Communicate professionally and build strong, service‑focused relationships with advisors Review and resolve daily transaction exceptions to ensure processing accuracy QUALIFICATIONS: Post-secondary education 1 –2 years similar experience within the investment industry an asset Strong knowledge of Microsoft Office and Outlook Strong customer focus, service orientation and professional acumen Excellent communication, organizational and listening skills Dedicated team player with the ability to take the initiative and be independent Knowledge of Wealthserv an asset COMPENSATION: Commensurate with experience If you are interested in applying for this position, please forward a cover letter and resume in confidence to careers@worldsourcewealth.com. Worldsource is committed to accessibility in employment and to ensuring equal access to employment opportunities for candidates, including persons with disabilities. In compliance with AODA, Worldsource will endeavor to provide reasonable accommodation to people with disabilities in the recruitment process upon request. If you are selected for an interview and you require accommodation due to disability during the recruitment process, please notify the hiring manager upon scheduling your interview. We thank all applicants for their interest but only those selected for an interview will be contacted.

What you’ll do

Process segregated fund trades, open investment accounts, prepare documentation, provide annuity quotes, and monitor pending transfers and trades. Resolve transaction exceptions, produce reports, complete administrative tasks, and maintain professional, service-focused relationships with advisors.

Requirements

Post-secondary education is required, and one to two years of similar investment-industry experience is an asset. Candidates should have strong Microsoft Office and Outlook knowledge, customer-service orientation, communication and organizational skills, attention to detail, and the ability to work independently and as part of a team; Wealthserv knowledge is an asset.

Listed skills

• Customer service · Preferred
• Organization · Preferred
• Attention to detail · Preferred
• Communication · Preferred
• Microsoft Office · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Investment Trade Processing
• Account Opening
• Annuity Quoting
• Transfer Tracking
• Investment Documentation
• Transaction Exception Resolution
• Microsoft Office
• Microsoft Outlook
• Customer Service
• Communication
• Organization
• Listening
• Analytical Skills
• Research
• Attention to Detail
• Wealthserv

Job areas

• Finance & Accounting
• Administrative
• Customer Service & Support