Manager, Procurement and Vendor Management

June 23 2022
Industries Bank, Insurance, Financial services
Categories Accounting, Finance, Management, Administration, Marketing, Communications, Public Relations, Purchasing, Procurement, Contracts
Regina, SK

At Conexus, it’s not what we do, it’s how we do it.

Are you ready to make a move and work for a company who puts the financial well-being of its members first? It’s not just something we say at Conexus. It’s a promise delivered by our 900 employees each day. We are passionate about our members’ financial health, and our employees reflect that passion. At Conexus it’s about more than conducting a banking transaction, it’s about providing members with insightful content, tools, advice and products that help them look at their financial choices in new ways. We do this by keeping it simple and lending an ear to each member’s individual needs throughout Saskatchewan.

Our employees are authentic, bold, creative, and responsible. They are the reason we consistently deliver outstanding member experiences. They’re more than just individuals who come to work each day, each employee is a vital part of Conexus.

We acknowledge that our Conexus offices and facilities are located on Treaty 2, 4, 5, 6, 8 and 10 lands. These are the traditional lands of the Cree, Dakota, Dene, Lakota, Nakota and Saulteaux peoples, as well as the homeland of the Métis.

The bigger picture 

We’re looking for an innovative professional who has a real connection with people and excels at building relationships to come on board as our Manager, Procurement and Vendor Management. In this role, you will report directly to the Chief Transformation Officer, and will be responsible for leading the procurement office, supporting our ability to deliver sustainable value to our members through strategic partnerships with third party suppliers. You will ensure that we are receiving value for our members’ money through our external partnerships.

How you’ll be spending your time 

Procurement Management

  • Working closely with internal business leads to develop creative and cost-effective procurement strategies to meet identified business needs. This includes determining the optimal sourcing methodology in keeping with policy, risk appetite, identified requirements, and market dynamics.
  • Facilitating an end-to-end strategic sourcing process that includes working with business leads on selection criteria, pre-qualification, decision matrices, related documents, managing selection processes/competitions, and facilitating complex evaluations. Ensuring the overall integrity of the process throughout.
  • In partnership with internal business leads and subject matter experts, establishing standards and metrics by which to assess risk and ensure risk aligned due diligence requirements are established.
  • Developing negotiation plans and advise/assist business leads with the process of negotiating and contracting, ensuring critical business needs are defined, understood and met, while maintaining focus on cost efficiency and risk management for Conexus. Critically review draft contracts, securing legal services as required in a coordinated, cost-effective manner.
  • Performing ongoing market research and analysis to understand the supplier marketplace, delivery trends, and negotiation opportunities for material outsourcing services or products.
  • Promoting a culture of fairness, transparency, and responsible spending with respect to procurement, ensuring compliance with sourcing and financial policies and procedures to manage risks.

Continuous Vendor Management

  • Developing and implementing a consistent onboarding process to ensure that new third party suppliers are familiar with the Conexus values, purpose, strategy and how we work together.
  • In partnership with internal business leads, establishing standards/metrics by which to assess the performance of third-party suppliers.
  • Determining an appropriate review cycle for each relationship based on the materiality of the relationships, and the inherent risks associated with the partnership and the services being delivered.
  • Working with business leads to identify actions and strategies that can be used to manage risks in each vendor relationship, as well as key indicators that may point to the need for intervention.
  • Developing and implementing consistent, repeatable processes for business leaders to carry out regular engagement reviews in partnership with the Procurement/VM office. This includes assessing the performance of vendors versus requirements, assessing ongoing risk levels, and triggering remediation plans where results are below expectations.
  • Facilitate business stakeholders in building and maintaining long-term relationships with vendors and suppliers to ensure a foundation of trust, good will and reciprocity.

Processes, Policies and Reporting

  • Recommending and developing policies, procedures and guidelines for delivering a centralized, cost-effective procurement process for Conexus aligned with organizational decision-making guidelines, enterprise architecture, risk appetite and strategy.
  • Using a centralized portfolio management approach to provide continual oversight and management of the overall vendor ecosystem at Conexus. Act as the “office of record” for all third-party contracts and records. Provide periodic reports on the portfolio, overall supplier performance and contract status.
  • Providing information and analysis to support the preparation of both regular and ad hoc reports such as ESG disclosures, internal audits, annual reports, etc.
  • Maintaining procurement/vendor management policies, forms, applications and frameworks.
  • Working closely with the ERM office to ensure that a risk-based approach is applied across the portfolio and that material outsourcing risks are managed accordingly.

Senior Leadership 

  • Leading a team, if required, to fulfill the requirements of a procurement and vendor management office.
  • Modeling leadership that drives exceptional business performance and is reflective of Conexus values and desired culture. 
  • Developing strong working relationships with leaders across Conexus, to ensure a collaborative approach to sourcing and vendor management.
  • Leading the development and deployment of communication and learning plans for Conexus leaders to ensure broad understanding of the organizational approach to procurement and vendor management and their responsibilities within.
  • Aligning, coordinating and executing all budget related and business planning activities required by the organization. 
  • As a representative of Conexus, liaise with external vendors, key stakeholders, system partners, external organizations, community partners and government officials accordingly. 

The way people describe you 

  • You are self-aware and have a high level of emotional intelligence.
  • You are an authentic and transparent person and use this skill to help you build relationships.
  • You are committed to innovation driven by curiosity.
  • You have a growth mindset and consider matters at an enterprise level.
  • You have a solid understanding of Business, Data & Financial Acumen with a demonstrated understanding of how to use the most relevant information in making business decisions.  
  • You have demonstrated ability to effectively prioritize work supported through expert levels of time management and organizational skills.  
  • You have demonstrated ability to effectively empower teams through development of technical competence and organizational clarity. 

The experience you bring 

  • 5-7+ years of experience in procurement planning, sourcing execution, contract negotiation and management, vendor performance and third-party risk management, operational procurement and invoicing and payments.
  • Demonstrated expertise in strategic thinking, business case development, project management, advanced negotiation, conflict resolution, and presentation and facilitation.
  • Related designations such as Supply Chain Management Professional (SCMP) preferred.
  • Knowledge of the market and industry intelligence.
  • Demonstrated ability to interact in a cross-functional environment with all levels of management.
  • Knowledge and sound understanding of the credit union system.   
  • Knowledge and sound understanding of Conexus’ policy framework. 
  • Knowledge and demonstrated competence in people leadership and understanding of cultural impacts. 
  • Awareness of key areas within the Credit Union Act & Regulations that impact procurement.
  • Awareness of procurement related key areas within the CUDGC Standards of Sound Business Practices, including the Credit Union Deposit Guarantee Corporation Guideline (2018-02) Outsourcing of Business Activities, Functions and Processes. 
  • Post-secondary degree in a relevant or related field or a relevant combination of experience and education.
  • Contract and/or legal experience would be an asset.

Salary Range

$98,000 - $140,000 with 16% Short Term Incentive Target

What you get in return

Our team works tirelessly to ensure the financial success of each of our members. We think such dedication deserves recognition. That’s why we’re proud to offer some of the most competitive job perks of any employer around. Come, join our crew, and find out just how sweet the rewards can be:

  • Competitive compensation and benefits package
  • Industry leading work-life balance and rewards
  • Formal and informal employee development
  • Meaningful work that makes a real difference in our members’ lives

So, what do you think – does this sound like you? Do you think you’re the right fit for Conexus and can rock this role? If you do, and you have the qualifications outlined above, then we encourage you to apply now. If you have questions about this position, please contact Carmen at carmen.gray@conexus.ca.

Apply now!

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