Director of Finance and Administration

April 28 2020
Industries Healthcare, social assistance
Categories Accounting, Finance, Administration, Management, Corporate finance, Treasury, Govt., NPO, Social & Community Work, Health, Medical, Management, Administration, Social Work, Counselling, Psychology
Thunder Bay, ON

OUR MANDATE:

The Ontario Native Women’s Association (ONWA) is a not for profit organization that empowers and supports Indigenous women and their families in the province of Ontario.

ONWA encourages the participation of Indigenous women in the development of Federal, Provincial, Municipal and Local government policies that impact their lives and ensures, issues affecting Indigenous women and their families are heard at key government tables.

ONWA is committed to providing services that strengthen communities and guarantees the preservation of Indigenous culture, identity, art, language and heritage. Ending violence against Indigenous women and their families and ensuring equal access to justice, education, health, environmental stewardship and economic development, sits at the cornerstone of the organization. ONWA insists on social and cultural well-being for all Indigenous women and their families, so that all women, regardless of tribal heritage may live their best lives

SCOPE:

Reporting to the Executive Director, the Director of Finance and Administration has the overall accountability for ONWA’s Strategic Goal of being a Strong and Stable organization. They are responsible for providing strategic advice to the Executive Director as well as business planning including the development, management and/or implementation of policies, procedures and systems for the optimization, control and accounting of all assets, liabilities, incomes, costs and expenses. The incumbent is also responsible for the provision of budgeting, accounting and administrative services on behalf of the Agency.

The finance portfolio is an internal service to support the foundational pillars in the organization. They will ensure strong financial management of the organization which includes financial accountability and responsibility for monitoring, reporting, forecasting and delivering financial results in accordance with the ONWA strategic and operational plans and budgets. They will ensure the organizational strategy is kept at pace and works to strategically grow the organization.

The Director will work as part of a team in a fast-paced environment to ensure the ONWA establishes sound standards of performance, compliance with Generally Accepted Accounting Principles (GAAP), and all relevant federal/provincial legislation and governance.

This role will provide leadership in analyzing the financial performance of a complex organization to identify opportunities for strategic, innovative and forward-thinking change. The Director is expected to work with various stakeholders including the Board of Directors and leadership team, to design, develop and prepare financial management and analytical reports that support fulsome decision-making related to both internal and external issues. They will ensure timely collection of revenue and play a key role in keeping the organization funded.

QUALIFICATIONS:

  • Degree in Accounting, Business, Finance or related field, Master’s degree is preferred
  • CPA designation preferred but not required
  • Minimum of 7 years progressive leadership experience with a not for profit organization, five years of demonstrated experience in financial planning, analysis or similar
  • An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job
  • Exceptional capacity for managing, leading and mentoring people from diverse backgrounds with a commitment to investing in and developing staff and positioning them to succeed.
  • Ability to think strategically and connect strong execution to broader strategic priorities and objectives
  • Expert knowledge of and management experience with business planning, project management, financial management and accounting principles, practices and methods (GAPP)
  • Capacity to problem solve and strong negotiating ability.
  • Ability to network with other community agencies/services/organizations/government at a political level and build strong working relationships.
  • Knowledge of issues affecting Indigenous women, culture, communities, structure and ideologies.
  • Must have an understanding of budget administration.
  • Experience working with in a non profit organization.
  • Excellent administrative/coordination duties and ability to direct staff and programming initiatives.
  • Familiarity and experience networking and working with government representatives.
  • Excellent communication and public relations skills and strong conceptual abilities and aptitudes.
  • Highly motivated, ability to work with no supervision and able to meet strict deadlines.
  • Strong understanding of and demonstrated commitment to the Vision of ONWA.
  • Proven IT skills using Microsoft Word, Excel, Power Point, Outlook and databases.
  • Ability to travel when required; if the role is located in Toronto, the incumbent is expected to travel to the Thunder Bay office once a month for a period of a few days to meet and work with their team
  • Reliable vehicle, appropriate vehicle insurance coverage and valid Ontario “G” class driver’s license.
  • Current, valid vulnerable sector criminal records check, reliable cellphone. Valid 1st Aid/CPR.
  • Knowledge of Indigenous Culture, Traditions, and Indigenous Community
  • Must be willing and able to work a flexible working from home arrangement if required. This may include a combination of virtual remote work in your home and in office arrangements. This will be based on operational needs and will be determined by the ONWA.
  • Reliable internet and cellular phone are required for this position

KEY CORE COMPETENCIES REQUIRED:

  • Inter-Cultural Competency – Understands to incorporate a personal responsibility to increase sensitivity, awareness and implementation of ONWA’s cultural teachings and organizational practices in both professional conduct and work related deliverables.
  • Indigenous Gender-Based Analysis Informed – Understands to incorporate an intersectional approach to gender, race and discrimination and subsequent intergenerational impacts affecting Indigenous women and their families.
  • Trauma-Based Practice Informed – Understands to incorporate a trauma-informed approach to recognize and respond to all forms of trauma and the necessity of supporting Indigenous women in a culture of tradition and safety in her healing journey.
  • She is Wise Leadership Informed – Understands to incorporate the Four Agreements within daily responsibilities and combined with ONWA’s cultural teachings contribute to the empowerment and leadership of Indigenous women within their communities.

RESPONSIBILITIES & DUTIES:

Leadership & Management

  • Long term strategic planning, to increase financial stability and growth based on meeting the Vision of the organization, as well as provide strategic advice on financial trends, opportunities and investments.
  • Develops financial plans for the organization to meet short and long term financial obligations.
  • Coordinates the timely preparation of the annual operating and capital budgets for approval by the Executive Director and Board of Directors. Collaborates with portfolio directors on ongoing monitoring of budget to actual results. Reports performance relative to budgets.
  • Establishes a system of internal controls over the ONWA’s financial affairs to safeguard financial assets of the ONWA and for its effective management by senior and departmental management.
  • Assures compliance with all local, provincial and federal regulatory requirements in the areas of not for profit management and ensures fiscal compliance with all regulations affecting contribution agreements, government contracts and grants. Serves as liaison to regulatory agencies as needed to coordinate financial activities and compliance.

Financial Performance

  • Responsible for the financial health of the organization through short and long term financial planning.
  • Applies advanced knowledge of GAAP, provincial, federal regulations and not for profit governance.
  • Assists and/or develops systems to enhance financial management of the organization including forecasting, resource funding, purchasing, cost-benefit studies and other systems, as necessary.
  • Ensures accuracy, integrity, and credibility of all accounting records and financial statements.
  • Oversees month end closing and reviews account analysis, entries and journals to ensure proper recording of income and expenses.
  • Submits monthly financial statements with analysis of budget to actual results to ED, leadership and Managers.
  • Oversee and leads annual budgeting and planning process in conjunction with the ED; monitor progress and keep senior leadership team abreast of the organization’s financial status.
  • Manage organizational cash flow and forecasting.
  • Provide overall financial oversight and monitoring, including development and implementation of sound fiscal management practices and internal controls.
  • Manage and oversee monthly accounting processes, including bookkeeping, payroll management, invoicing, and financial tracking of all contribution agreements. In this capacity, manage relationships with key external vendors.
  • Implement a robust contribution agreement (s) and financial management/reporting system; responsible for contribution agreement compliance including all financial reports are completed ahead of schedule.
  • Analyze and present financial reports in an accurate and timely manner, develop financial reporting materials for all portfolios and oversee all financial, project/program (s) accounting.
  • Coordinate and lead the annual audit process; liaise with the organizations auditors and the audit committee of the Board of Directors.
  • Provide staff support to the finance committee on the Board of Directors.

Organization Operations

  • Work in partnership with the ED and leadership team to implement new strategic initiatives in response to an increasing demand of ONWA services.
  • Work in partnership with the ED and leadership team to develop strategic plan for the Ontario Native Women’s Association.
  • Provide clear reports and presentations for the leadership team and board that tells the financial story of the organization.
  • Partner with the ED and leadership team to represent ONWA with key stakeholders, including funders, governments, the media, community organizations and community members.
  • Reviews, prepares and recommends financial policies, procedures and processes to ensure financial controls and expectations of all ONWA staff/leadership are communicated

Risk Management

  • Oversee risk management and legal activities, including business insurance; memorandums of agreement, contracts, leases, and other legal documents and agreements as it relates to the operation of the organization.
  • Ensure compliance with all applicable laws and regulations, including privacy laws and governance

General

  • Manage a team of people that works to support finance of ONWA.
  • Oversee payroll and ensure the accurate, timely and through process of payroll
  • Oversee general office management functions to ensure effective, high quality work environment and efficient, daily operations of the ONWA and all, of its locations.
  • Oversee all financial administrative functions
  • Continuously monitor the performance of all financial systems and make recommendations for change to ensure smooth, efficient operations.
  • Manage and track organizational needs for computer hardware and software, procuring new equipment as needed.
  • Collaborate with ED to ensure successful implementation, and ongoing management of a client data tracking system.

EXPECTED STANDARDS OF PERFORMANCE:

  1. Adhere to the Policies and Procedures as set by the Ontario Native Women’s Association.
  2. Completion of responsibilities as outlined in job description.
  3. Excellent conduct and standard of professionalism at work including positive representation of the organization at all times.
  4. The efficient and effectiveness of teamwork in the preparation and execution of all financial related material that is required by the ONWA.
  5. To network and promote ONWA and all ONWA related programs.
  6. Excellent leadership, management, high morale, personal conduct and effective teamwork including effective communications and positive relationship building.
  7. Regular attendance.

AUTHORITY:

  1. To execute duties and responsibilities outlined in job description.
  2. Authority to ensure that financial planning of the organization is sound and that the information and reporting requirements of the Board and other parties are met and reviewed regularly with the Executive Director.
  3. Authority to ensure that appropriate accounting and control policies, procedures and practices are developed and implemented and there are proper controls of cash, receipts, disbursements and regular/accurate reporting of the operating results to the Executive Director.
  4. To direct, supervise, evaluate employees under the authority of the Director of Finance and Administration.

ACCOUNTABILITY:

The Director of Finance and Administration reports directly to the Executive Director of the organization for the proper completion of the functions outlined in the job description.

Indigenous Women are particularly encouraged to apply.


We welcome applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

As Indigenous leaders, ONWA is continuing full operations including hiring, while working from home, as supporting our community members is a priority. ONWA is scheduling all interviews, providing all training, onboarding and orientation for new employees, through the use of virtual tools. We will continue to accommodate remote and home based work arrangements in an effort to keep our ONWA employees healthy and safe.

Apply now!

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