Administrative Bookkeeper (possible office manager)

January 16 2023
Expected expiry date: February 4 2023
Industries IT: Software
Categories Consulting, Financial Accounting, Financial Analysis, Management accounting, Management, Administration,
Stouffville, ON • Full time

Administrative Bookkeeper

Purpose
The role will be responsible for full cycle bookkeeping duties, preparation of bank reconciliations, payroll, accounts payable, accounts receivable, tax filings (HST, WSIB, T4, installments), and general office assistance as required.

This role is a key administrative role for the company and includes other administrative duties as detailed below. The role likely breaks down to around 35% bookkeeping, 35% sales administration, 20% office administration and other, including some HR functions.

Responsibilities will include:

Financial:

  • A/P
    • Code and key accounts payable in QuickBooks Online ("QBO")
    • Key and verify invoices
    • Create PO's as required
    • Investigate any discrepancies
  • A/R
    • Maintain current A/R
      • Invoice customers as appropriate
      • Investigate, adjust and resolve any outstanding balances
    • Process any payments received
  • Payroll
    • Work with Ceridian Powerpay to produce bi-weekly payroll
    • Prepare and submit any required government files including returns or benefits submissions including EHT, WSIB, Taxes, Benefits, PD7A, ROE
  • Banking
    • Bank account and credit card reconciliations to QBO
    • Credit card payments
    • Maintain cash flow reports
    • Converting money between international currencies
  • Processing expense reports
  • Working with 3rd party Chartered Accountant as required

Office Organization and Administration:

  • Hiring
    • Help with job descriptions, job postings
    • New employee orientation
      • Review all new hire paperwork with new hires, distribute employee handbook and policies
  • Purchasing
    • Maintain purchasing and stock of all office supplies.
    • Purchase vehicle plate stickers
  • Administrative Functions
    • Responsible for sales administration of software sales, orders, invoicing, AP/AR.
    • Responsible for filing various information on a regular basis
    • Ensures that customer contracts and files are maintained in good order in the various physical and digital systems required
    • Document administrative procedures, processes, and policies
    • Assist with organization of company events:
      • This includes company celebration and periodic group activities
    • Answer and route phone calls to appropriate person
    • Track staff time
    • Track staff vacation time
    • All other administrative duties as reasonably required

Required Skills & Experience

You need to be highly organized and enjoy working with numbers. Your strong people and communication skills will ensure you integrate well with our team and our clients.  As a self-starter, you will be efficient and effective, producing quality results independently and within our larger group.

Please note that TSI strongly encourages professional and personal growth and will provide training and learning opportunities along with the job; however, this is not an on-the-job training position.  The successful candidate is required to have the skills and experience below from the start and contribute positively to the overall team.

Skills and experience include:

  • College Diploma or university degree in relation to bookkeeping or account or 10 years equivalent work experience in a similar role
  • Minimum 3 years of working with QBO. Being a Certified Professional Bookkeeper (“CPB”), or having an account designation is preferred
  • Minimum of 3 years working with Microsoft Office, Microsoft SharePoint and the O365 online suite of software
  • Experience with at least one of: pipedrive, salesforce, Siebel or equivalent online CRM tool
  • Able to file digital and physical paperwork
  • Strict attention to detail in all aspects of the job
  • Performance driven, fast paced and energetic
  • Strong in math and accounting
  • Keyboard and data entry skills
  • Excellent written and verbal communications skills
  • Ability to manage your time and multiple projects, highly organized with great attention to detail
  • Able to multitask and complete tasks with minimal supervision
  • Experience working in an engineering office is an asset
  • Ability to speak French is an asset
  • Familiarity with ISO 9001 or other quality systems is an asset

The ideal candidate will start as, or grow in to, an office manager.

TSI is a professional engineering company and is registered with the Canadian Controlled Goods Directorate, and accordingly the candidate must be a Canadian citizen, or Permanent Resident and will require security screening (finger printing and police checks) and naturally have the highest level of integrity.

This position is located at our office in Stouffville, Ontario.

TSI offers life, disability, and health benefits packages to qualifying employees.

TSI is an equal opportunity employer.

Apply now!

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