Administrative Assistant (12 Month Contract)

July 22 2021
Categories Accounting, Finance, Administrative assistant, Administrative, Clerical, Information technology, Legal, Paralegal, Trading, Asset management, Transport, Logistics, Supply Chain, Purchasing
Vancouver, BC
This position needs to be filled to perform various core C&D regulatory functions ( 75% ) to ensure regulatory compliance with our Recognition Order and provide admin support ( 25 %) to five professional staff within C&D

Core C&D Regulatory Functions Include : Managing Public Complaints traffic, Managing all marketplace communications between the BCSC/ASC, IIROC and C&D related to our issuers and marketplace. Maintain various internal databases with respect of regulatory notices and assist professional staff as needed on file specific issues. These functions are subject to regulatory audit.

Provide general administrative support to the C&D Team.

Administrative Assistant – Compliance & Disclosure


  • Oversees all logistics with respect to external complaints handling including their initial review and assignment.

  • Reviews, tracks and assigns all incoming daily communications from securities regulators and our Regulation Services Provider (IIROC).

  • Prepares and edits written communication for formatting, grammar, punctuation and spelling. Correspondence consists primarily of letters to issuers regarding governance issues.

  • Compiles monthly, quarterly and annual departmental statistics for Regulatory Oversight.

  • Searches various internal and external databases for personal and corporate information relating to due diligence and investigative reviews.

  • Maintains internal files, systems and databases.

  • Provides full administrative and clerical support to a team of nine professionals.

  • Special projects as requested

  • Administrative functions, including reception relief coverage

Must Have Skills:

  • College diploma in administrative studies with a minimum of three years experience in an administrative support role in a corporate environment.

  • Proficient in Microsoft Office , google works and Lotus Notes.

  • Strong keyboarding skills.

  • Ability to multi-task and prioritize time appropriately.

  • Excellent written and verbal communication skills.

  • Scrupulous attention to detail

  • Strong organizational skills.

  • Professional telephone etiquette and customer service focused.

  • Self-starter - able to work independently.

  • Sensitivity to confidential matters is critical.

  • Familiarity with the securities industry would be considered an asset.

TMX is committed to creating and sustaining a collegial work environment in which all individuals are treated with dignity and respect and one which reflects the diversity of the community in which we operate. We provide accommodations for applicants and employees who require it.

Apply now! network